Project follow-up

At Kristiania University College, research projects must be supported by a faculty or department and the Head of Faculty will have the overall responsibility for the faculty finances and academic quality. Research Support and other administrative units will assist the Project Manager and faculty in project planning and application development and with the follow-up and reporting of projects. A procedure has been drawn up for project follow-up, including an overview of tasks, allocation of responsibilities, involved parties and useful follow-up tools. 

When a funder has decided to allocate research funding, an allocation letter will be sent to the Project Manager, with a copy for the project owner (Pro-Rector of R&D/AD). The Research Adviser assigned as the contact person for the school will then invite the Project Manager and Head of Faculty to a kick-off meeting to discuss the tasks associated with the project creation. The need for skills development in the project will be mapped. The Research Adviser will create a folder containing all project documents. An internal project number will be created for project funds, to which all use of the funding must be charged. During the creation phase, the budget and work schedule must generally be adjusted within the allocated sum.  The contract and collaboration agreements are entered into, a data management plan is drawn up and the necessary permits are obtained. Any allocated project positions must be advertised. The project must be registered in CRIStin at the time of commencement and this will make the project visible on the Kristiania web pages. 

The Research Adviser and Project Economist will present monthly reports to the schools concerning the status of all projects, including project finances. 

The Project Manager has the overall responsibility for the implementation of all parts of the project. At Kristiania, HR responsibility is handled by the Head of Faculty at certain faculties. The Project Manager will be responsible for the academic management of the project, for ensuring that the necessary research methods and infrastructure are available to the project as described in the application and for ensuring that data is collected and stored in a secure manner in line with laws and regulations. Collaborations with partners must be followed up on, data must be processed and analysed and results must be discussed and presented in academic meeting venues. If doctoral candidates are involved with the project, these must be supervised and postdoctoral fellows must follow a development plan. It is particularly important to ensure that consideration is given to research ethics and that quality is high throughout all phases of the project. The Project Manager must also ensure that administrative tasks are taken care of. 

Results and new information must be both published in scientific journals and disseminated as popular science. The Department of Research Communication and Innovation can assist with this and will also help with assessing the potential social impact of the project findings. 

In the event that changes occur during the project in relation to the project description, these must normally be approved by the funder, as the project will have been assessed and recommended on the basis of the project description and in competition with other applications. Replacing the Project Manager or partners, project positions, etc., could affect the academic qualifications and feasibility of the project. Other changes, such as changes to the project period or delays, must also be reported. 

At the end of a project, the results and accounts must be reported to the funder, with assistance from Research Support. Any temporary project employees must be looked after. Research results must be registered in CRIStin and will then be linked to the project. The results will also be visible on the Kristiania web pages. A separate procedure has been drawn up for communication flow, showing how research results must be communicated externally.