Erasmus+ Grant for Short-Term Student Mobility

The Vocational School has its own guidelines.

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Kristiania's Purpose for Short-Term Mobility
What the Funds Can Be Used For
How to Apply for Funding
Processing of Applications
Grant Allocation

Kristiania's Purpose for Short-Term Mobility

The funds are intended to enhance the academic quality and opportunities for internationalisation in the education provided to students at Kristiania. They are also aimed at increasing international student mobility for as many students as possible, in addition to the opportunities for semester-long mobility.

What the Funds Can Be Used For

Kristiania receives Erasmus+ funding, which can be used, among other things, for international short-term student mobility. The purpose must be teaching or practical training/internship. The requirements for grant allocation from Erasmus+ must be met according to the current Erasmus+ handbook.

Erasmus+ grants for short-term mobility can be awarded to students either as groups or individually. The allocation requires that the student(s) undertake a teaching placement of 5-30 days at an Erasmus+ (or possibly another bilateral) partner institution or a similar international internship (typically in the EU). If the duration of the stay exceeds this period, the student will only receive support for the first 30 days.

For teaching placements, the cooperation agreement with the partner institution(s) must be signed before the application deadline. At least two partner institutions must participate, and the scope of the teaching must correspond to at least 3 ECTS credits. The program must include at least one virtual component.

The Blended Intensive Programme (BIP) is a special type of Erasmus+ short-term mobility that involves 3 partner institutions in different countries, including both physical mobility and a virtual component.

To calculate the grant, Erasmus+ has defined fixed rates per day (p.68) (EUR). The exchange rate is calculated based on the day when the Erasmus+ grant was transferred to Kristiania (currently 1 EUR = 11.17 NOK). (Separate rates and exchange rates apply for vocational education mobility) The disbursement of the entire grant is subject to specific agreements (Learning Agreement and Grant Agreement) being concluded in advance, and the submission of a Confirmation of Stay and a final evaluation after the stay.

Kristiania announces Erasmus+ funding for short-term mobility on its website, with application deadlines four times a year (01.02, 15.05, 15.09, and 01.11).

How to Apply for Funding

A course coordinator (with a Study Program Coordinator) who wishes students to undertake short-term mobility must plan a program together with a partner institution (for studies) or an employer (for internships). The plan for short-term mobility (including program details) must be approved by the Study Program Coordinator and Head of Department/Vice Dean from the outset. The planning and implementation of short-term mobility must be overseen by the School.

The Department for Research Administration and Internationalisation provides information about Erasmus+ mobility, guidance on the application process, an overview of cooperation agreements, completion, and distribution of Erasmus+ documents, disbursement, and reporting of grants.

The course coordinator or Study Program Coordinator completes the application for short-term mobility for student groups or individual students. There must be at least 6 weeks between the application deadline and the start of the mobility.

To be considered, the complete application must be submitted via Nettskjema by the given deadline. All sections must be completed. Application deadlines are announced on the website.

In principle, a course coordinator can be allocated a grant for a maximum of one short-term mobility for one student/group (maximum 30 participants) per study program per cohort. If funds remain unused, they may be allocated on a first-come, first-served basis within the specified deadlines.

The mobility must meet the requirements, and the application must include:

Confirmed dates for physical mobility and virtual component.
Contact information for the partner institution (international office and academic coordinator)
A complete list of all participating students
A documented plan for the stay, including teaching at the partner institution and a daily program for students at all participating institutions. (This applies only to teaching mobility and not to internships)
A description of the learning outcomes according to the course description
The Study Program Coordinator’s assessment of the application, confirmed by the Head of Department (an email can be uploaded as an attachment in Nettskjema)

Processing of Applications

The Department of Research Administration and Internationalisation receives the applications and assess whether they meet the Erasmus+ requirements for short-term mobility and the requirements for application content (see above).

When there are more qualified applications than available funds, priority is given to applications that meet most of the following criteria:

Relevance of short-term mobility to the course's learning outcomes (as per the stay plan)
Stays at Erasmus+ partner institutions in Europe are prioritized over those outside Europe (similarly to the allocation of other Erasmus+ grants)
Short-term mobility is a regular part of the curriculum repeated annually.
BIP is prioritized over regular short-term mobility.

Grant Allocation

The Department of Research Administration and Internationalisation sends response letters to all applicants. The course coordinators who have been granted short-term mobility must inform the students and prepare for the trip. The Department of Research Administration and Internationalisation provides various pre-filled Erasmus+ documents to students for detailed information and signature. Once the signed Learning Agreement and Grant Agreement are returned, the grant is disbursed to the students in advance. The students must arrange and pay for their travel themselves.

Application form Short Term Mobility for Students - Deadline 15.05.2024

Submit your application!

Prior content

Our students can also go on shorter stays with partners abroad. This characterizes short-term mobility in the Erasmus program:

Two partners

5-30 days. A program with activities scheduled every day prior to the mobility must be agreed upon, involving students from both Kristiania and the partner institution.

Minimum workload = 3 ECTS credits, equivalent to a minimum of 75 hours

Involves at least one virtual meeting before, during, or after the mobility

No operational funds

We provide scholarships to our outgoing students; staff receive scholarships through staff mobility. Rates will vary from country to country but may not necessarily cover all expenses.

The majority of funds cover Europe, but we can use up to 20% of the funds on partners outside Europe.

It is up to the program manager to decide whether the mobility should be carried out. The student must be able to complete the courses they take at Kristiania, in addition to the short-term mobility, so as not to be delayed in their education.

A learning agreement must always be signed in advance.

Deadlines for registering short-term mobilities are November 1st for the spring semester and May 15th for the autumn semester.

Note that short-term mobilities at Kristiania are only taken as part of a course. It is only during the exchange semester that courses taken abroad will replace courses taken at Kristiania.
Faculty members sometimes receive requests for students from international partner institutions to attend courses they teach here at Kristiania, whether the students receive credits for this or not. This occurs through Erasmus short-term mobility. It is up to the program manager to decide whether the mobility should be carried out. If it is to be carried out, the program manager must ensure that these practical preparations are made:

Course coordinators and students are informed, and the classrooms are large enough.

A mobility agreement is signed prior to the stay. The deadlines for registering short-term mobilities are November 1st for the spring semester and May 15th for the autumn semester. The agreement is created by the institution abroad, according to the Erasmus program's template. The agreement is also sent to Internationalization Support once signed. It must be clearly stated whether the student will receive credits for the course they attend at Kristiania. Usually, they will not.

After the stay, students often request a signature on a document from their home institution confirming the stay, "Confirmation of Stay," which the program manager can sign.

Short-term mobility lasts 5-30 days. Minimum workload = 3 ECTS credits, which at Kristiania corresponds to a minimum of 75 hours.

Internationalization support and the FS team ensure that the student is registered in FS and has access to Canvas, Student ID, and the timetable. If the student needs to be manually registered for access to Canvas/student ID, AFSO and the Department of Student Service and Reception Services assist with this.

Unfortunately, we cannot offer student housing for incoming short-term mobilities as we do for semester mobilities. In most cases, the student can arrange this themselves through finn.no, hybel.no, or affordable guesthouses such as Anker Hostel or Cochs pensjonat.
This is a special initiative within the Erasmus program that involves collaboration between three institutions and also provides 400 EUR in operational funds per student, up to a maximum of 8000 EUR. It allows for more ambitious collaborations, hiring guest lecturers and workshops, excursions - or other things you want to use operational funds for.

Three partners (from three different countries)

5-30 days. A program with activities scheduled every day prior to the mobility must be agreed upon, involving students from both Kristiania and the partner institutions.

Minimum workload = 3 ECTS credits, equivalent to a minimum of 75 hours

Involves at least one virtual meeting before, during, or after the mobility

We provide scholarships to our outgoing students; staff receive scholarships through staff mobility. Rates will vary from country to country, but may not necessarily cover all expenses.

Maximum operational funds of 8000 EUR per "program"

We can use our operational funds either for an event here at Kristiania or to finance an event at one of our two partners. Students must participate from all three partners but only meet in one place.

It is up to the program manager to decide whether the program should be implemented.

A learning agreement must always be signed in advance. The deadlines for submitting signed agreements are November 1st for the spring semester and May 15th for the autumn semester. Internationalization support has a template for this agreement.

For incoming mobility, Internationalization support and the FS team ensure that the student is registered in FS and has access to Canvas, Student ID, and the timetable. If the student needs to be registered manually, AFSO and the Department of Student Service and Reception Services assist with this.

Funds are allocated on a first-come, first-served basis.