It is important to think holistically when developing a project, and budgeting will therefore be an important part of the application. When developing a project, it is important to have a realistic idea of what the activities will cost and what types of costs will be included and covered in the project. You should therefore start working on your budget early on, when you are planning which activities are going to be performed. Contact the Department of Research Administration and Internationalisation for assistance with preparing a budget as early as possible
There are many sources of funding through a variety of different instruments, and it is important that you spend time studying the call for proposals and which funding arrangements apply. The source of the funding will often define which costs can be covered and which cannot. At the same time, it is important to distinguish between grant funding and contract research. Grants are funding that is usually spent on own activities and are therefore not regarded as a purchase of services. Contract research often corresponds to purchase of services that are in demand by industry, the public sector or ministries / organisations. In connection with contract research, an advance can be arranged, and the project will be defined as economic activity and liable to VAT.
Each individual call for proposals will define which costs can be covered through the project and whether there will be any own-funding requirements. Some do not require any own funding, while others may require up to 50%. It is therefore important to find out which activities are covered in the project. Kristiania University College wants to build research capacity through externally funded projects, i.e. that the funding is used to cover direct expenses and employ PhD students and post-doctoral researchers. The University College wants to have employees’ working hours covered by externally funded projects as far as is possible.
A chart of typical project categories that ought to be considered can be found here.
All projects that apply for funding through Kristiania University College’s Ernst G. Mortensen Foundation are owned by the University College. It is therefore important that all externally funded project plans have been approved in their own line. If there is a requirement for ownt contribution/in-kind in the project, this must be clarified with the head of department before work on developing the project starts. If you receive assistance from the Department of Research Administration and Internationalisation, you will be required to fill in a one pager, where you must also document approval by your own management and any input of own resources, as well as any percentage for the employee included in the budget. This approval is important to avoid unnecessary problems arising after start-up of the project.