Cristin is a digital information register containing results from R&D and artistic development projects. It is used by higher education institutions, research institutes and the health sector.
Here we present what you as a researcher should register in Cristin, why it is important and how you proceed. We also explain the annual reporting of results to the Ministry of Education called the NVI-reporting.
Many stakeholders are actively browsing for information about your research activity through your Cristin profile:
- Researchers looking for new partners
- The committee assessing your application for research funding
- Journalists looking for specialists in specific subject areas
Therefore, maintain a comprehensive and updated research profile in Cristin – it serves you!
Upload a professional photo
- Go to Researchers > My profile > Edit profile > General > Edit picture > Upload picture.
- Go to Researchers > My Profile > Edit Profile > General > Edit General > fill in phone, email, website and more.
Make a list of your main publications
- Go to Researchers > My Profile > Edit Profile > Academic works registered to person > Add academic work > browse for the publications you consider your most important. Search by title or Cristin entry code (this must be noted in advance) > Add.
- The publications will then appear on your profile under a link titled Main scientific works > Link to main publications page.
- You cannot upload a pre-made resume to your profile page, but if you fill in the fields in your Cristin researcher profile, it will appear as a link to your resume on your profile page.
- Go to Researchers > My Profile > Edit Profile > Curriculum Vitae > Add Education > Add Work Experience > Add Membership (meaning board membership, editorial membership or referee) > Add Counselling.
Academic disciplines, subjects, regions and countries
- Enter keywords that describe your expertise. Thus, your profile becomes more informative and you will appear in searches. When adding keywords, preferably use the key words in KUC's expert list.
- If you need to describe your expertise with keywords that are not to be found in our expert list and/ or in Cristin, then you can create a new keyword in Cristin. Please report the keywords to Forskadm@kristiania.no and we will add them to our experts list.
- Go to Researchers > My Profile > Edit Profile > Academic Discipline, Subject, Country, Region linked to person > Add keywords.
- A doctoral thesis is registered in Cristin as a result, but this does not make it visible on your profile page. You make the thesis visible by mentioning it on your profile page.
- Go to Researchers > My profile > Edit profile > General > Edit general > Background > Enter a description of your doctoral thesis in Norwegian and English.
- If you have had assignments as a peer reviewer, you may register this on your CV in Cristin.
- Go to Researchers > My Profile > Edit Profile > Curriculum Vitae > Add membership > Referee
- If you have had assignments as a supervisor, you may register this on your CV in Cristin.
- Go to Researchers > My Profile > Edit Profile > Curriculum Vitae > Add Counselling.
- If you have received awards, they will be displayed on your profile page if you register them under the annual report entry in the menu on the left side in Cristin.
- Go to Annual Reporting > Awards > New Award > Enter your award.
- If you have exchanged to a partner institution as a visiting scholar, this can be made visible on your profile by registering it under the annual report entry in the menu on the left side in Cristin.
- Go to Annual Reporting > Research visit > New research visit > Post your research visit.
Scholarly publications must be registered in Cristin as soon as they are published, and no later than the 1st of February the following year after the publication was published.
By scholarly publications is meant the publication categories; scholarly monograph, scholarly chapter and scholarly article in periodicals/series.
We receive incentive funds from the Ministry of Education and Research based on our results in the annual NVI reporting, so it is crucial that no one forgets to register their scholarly publications.
Other R&D and artistic development results should also be registered in Cristin as soon as they are published or otherwise made public.
Scholarly journal articles must be self-archived in Cristin
- Full-text of peer reviewed scholarly journal articles must be self-archived in Cristin as soon as the article is published, and no later than the 1st of February the following year after the publication was published.
- Regarding which version to upload, see the separate section Frequently asked questions below.
- The article will then be transferred from Cristin to the open institutional archive Brage - if/when the publishing agreement permits it.
- The archive technology in Brage increases the chances of your research being found by search engines on the web, and thus read and applied.
How to upload a version of your article in Cristin
- How to upload a version of your article in Cristin (only in Norwegian)
Chapters and books may also be self-archived in Cristin
- Chapters and books may also be self-archived in Cristin, so that they become part of the open institutional archive Brage, but this is not a requirement.
- This will preferably be relevant for books published as open access.
Which version can be self-archived?
If, when and which version a publisher allows to be self-archived must in each case be checked with the Sherpa/Romeo service. Still, often the following applies:
- Self-archive the publisher’s published version when the article / chapter/ book is published fully open as gold open access.
- Self-archive the post-print version when the article/ chapter/ book is not published fully open. The post-print is the latest author version submitted to the publisher after the publication has received peer review, but prior to the publisher has added layout. Request the post-print from the corresponding author if you do not have this yourself.
- The pre-print version should never be self-archived, although most publishers allow it. The pre-print version cannot be used by science archives.
Can the administration upload my publication for me?
- No. Due to clauses in the publication agreement, only the researcher him/herself is authorized to archive his/her publication. Keep in mind that if you are one of several co-authors, so you must obtain the consent of your co-authors before self-archiving the article.
Do I break the publishing agreement if I self-archive my publication?
- No. Self-archiving in Cristin only means that the text is deposited in Cristin for the time being. The library will double check if/when the publication can be made available before it optionally is uploaded in the Brage institutional archive.
My publication is already open access, so why does it have to be self-archived?
- Self-archiving is done to get the publications into Kristiania University College’s digital institution archive Brage. Therefore, articles already published as open access must still be archived.
Can older journal articles also be self-archived?
- Yes. Journal articles older than the current NVI-reporting year can also be self-archived in Cristin, so that the publication comes into the institutional archive Brage.
- Both internally and externally funded projects must be registered in the Cristin project module. It is the principal investigator who is responsible for the project being registered in Cristin, but the task can be delegated to a project participant. Remember to arrange who in the project group registers the project so that no duplicate is created.
- As the project’s R&D results are available, these should be linked to the project page. However, before the results can be browsed for and linked to the project, they must first be registered in Cristin in the usual way.
- Projects that fall under the Health Research Act must apply to Regional Committees for Medical and Health Research Ethics. The principal investigator for such a project must register his Cristin ID on his/her personal card in REK's application portal before applying to REK.
- Find your Cristin person ID and store it on your personal card in REK’s portal (only in Norwegian)
- When / if the project is approved by REK, it will automatically be transferred to Cristin (via SPREK). The project manager also receives an e-mail with a link to the project.
- Always edit further on the project that REK has created in Cristin, for it is this project the REK monitors. Do not create a duplicate in Cristin, as this will allow information about project participants, results and other things to be registered on the duplicate.
- How to edit a health project from REK in Cristin (only in Norwegian)
Cristin pages for research groups
You can look up Kristiania University College's research groups in Cristin (as well as other institutions' research groups) under the module Research units in Cristin's main menu.
Delete yourself from the research group
Start in your own researcher profile > click on the link to the research group > edit research group > click the red cross to the right of your name.
Add new members
Click on research units in Cristin’s left menu > search > select the research units tab > select Kristiania University College under affiliated unit > search > click on the pencil to the right of the research group > edit research group > add person.
- November 30th: Deadline for submitting new Level 1 publishing channels to the Norwegian Register for Scientific Journals, Series and Publishers.
- February 1st: Registration deadline in Cristin for the current NVI-reporting year.
- Level 1 = 5 points
- Level 2 = 8 points
Scholarly chapter in anthology
- Level 1 = 0,7 points
- Level 2 = 1 points
Scholarly article in journal or anthology series (will then have an ISSN)
- Level 1 = 1 points
- Level 2 = 3 points
In order for a scientific publication to be included in the NVI-reporting, it must be published by a "counting" publishing channel.
A "counting" publishing channel is a journal, publisher or series that is approved by the Norwegian Register for Scientific journals, series and publishers at Level 1 or 2.
Approved publishing channels have routines for independent peer review.
More about the four criteria in the section below.
Publications that take part in the NVI-reporting must meet four criteria for scholarly publications outlined by the Universities Norway report Emphasis on Research and reproduced in Cristin's reporting instructions.
All four criteria must be met for a publication to be considered scholarly.
A scholarly publication must;
1) Present new insights
Originality is a constant requirement for research. A scholarly publication must add something novel to research in relation to scholarly publications already available in the field.
While a knowledge communication text conveys already known insights - and is primarily aimed at students, professional practitioners and the general public - a scholarly publication will expand or challenge the status of knowledge in the academic research field.
Simultaneously, what can be said to be "new insights" must be understood in accordance with the usual originality requirements that apply in each subject.
2) Be in a form that makes the results verifiable and applicable in further research
The content of a scholarly publication must be presented in such a way that other researchers can judge and build on the publication's findings/ conclusions.
Publications that disseminate findings from empirical research explain how the results have been worked out in a seperate method section. In publications that primarily discuss other people's research, verifiability must be ensured through clear anchoring, clear reasoning and source usage, so that the basis for the publication's presentations and conclusions is stated.
3) Be published by a publishing channel with routines for independent peer review
The publication must be published by a publishing channel (publisher/ journal/ series) that is approved by the Norwegian Register for Scientific Journals, Series and Publishers at level 1 or 2.
Approved publishing channels have routines for independent peer review.
4) Be in a language and have a distribution that makes it available to most researchers who may be interested in it
- For books in particular: Anthologies and monographs that do not meet the requirements for new insights and verifiability are considered books for professionals or textbooks in the Cristin system and NVI-reporting. Cristin has published a website that explains and exemplifies what separates textbooks and books for professionals from scholarly anthologies and monographs. Read the additional comments on Cristin's reporting instructions (only in Norwegian)
- Particularly for journal articles: In addition to being published by a journal approved by the Publicaton Channel Register, each publication must also be published in the journal's peer reviewed section for scholarly content.
According to Cristin's reporting instructions, point 9, the institutions that take part in the NVI-reporting are themselves responsible for correct reporting. The quality assurance is performed by the local Cristin superuser, who follows Cristin's reporting instructions.
The workflow if the superuser becomes uncertain whether a publication can be approved:
1) The superuser contacts the author and asks him/her to explain how the publication fulfils the four criteria for scholarly publications outlined in the Universities Norway report Emphasis on Research
2) If the answer does not remove all doubts, the publication will be given to the Pro-rector for R&D/ artistic development work.
3) If the Pro-rector for R&D/ artistic development work wants a broader opinion, the publication will be sent for evaluation by specialists within the 15th of February.
- A publication with co-authors from other Norwegian institutions, must be approved as a scholarly publication by all the other Norwegian institutions that take part in the NVI-reporting, in order for it to be included in the final NVI-report.
- If the institutions disagree on whether a publication is scholarly or not, then it must be considered by Cristin's disputes committee.
- The Norwegian Publication Indicator (NPI) is the calculation formula used to calculate the scholarly publications count. The purpose of the indicator is to be able to measure research activity at the institutional level as a basis for allocating performance-based grants over the state budget.
- The calculation itself is explained here: New calculation method for publishing points.
- Disbursement in NOK per NVI-point is stated in Orientation on proposal for the state budget for universities and colleges, which is an appendix to the final annual allocation letter.
- The publication indicator is unsuitable for measuring, or evaluating, research quality at the individual level.
- Universities Norway has made a formal statement on the use of the publication indicator at the local level or for individual researchers (only in Norwegian).